• The hall rental time period on the day of the event is from 1:00 PM until 1:00 AM.
• A deposit of $500.00 is required to hold a booking date. Note: If the booking is cancelled within six months of the event date, NO DEPOSIT is returned.
• Up to three (3) hours of complimentary decorating time is provided on the afternoon before the event. If additional time is required, an hourly rate will apply.
• Renter must provide $2 Million in liability insurance. (See Forms).
• A $500.00 refundable security/damage deposit is required. Note: If the fire alarm is activated by guests as a prank, the security/damage deposit is not returned.
• External licenced caterers are allowed, subject to the approval of the Hall Manager.
• Guests are not permitted to work in the kitchen due to health and safety issues.
• Renter must provide all dishes, glasses, cutlery, serving dishes, linens, etc.
• Use of the large walk-in cooler is included in the rental fee.
• There is no charge for use of the kitchen for plating food (putting food onto dishes or serving trays)
• If food needs to be heated there is an additional charge for use of the gas stoves.
• If alcohol is being served, the renter must obtain and provide a Special Occasions Permit (SOP) from the Alcohol and Gaming Commission of Ontario (AGCO). (See Forms)
  • Special Occasion Permits are obtained online; payment is by Interac or credit card.
  • A printed copy of this SOP is required to purchase alcohol at the LCBO and Beer Stores.
  • No out-of-province alcohol purchases are allowed.
  • The SOP must be displayed in the bar at the time of alcohol service.
• Use of the bar is available for an additional fee. If alcohol is sold the renter keeps the proceeds.
• Smart Servers (not guests or relatives) are required at the rate of 1 server per 100 people. If the caterer does not provide this service, the Hall can provide them. (Fee: $25.00 per hour).
• The hall will be set up with tables and chairs according to the pre-determined floor plan.
  • Round tables are 72 inches in diameter and seat 8-10 guests.
  • Banquet tables are 72 inches by 33 inches wide and seat 6-8 guests.
• All decor items must be free-standing and self-supporting.
• Candles must be held in glass containers.
• All doors must remain accessible (Fire code)
• The hall will accommodate 150 seated guests with a head table, buffet table and dance floor.
• No confetti or small types of decor items are permitted due to cleanup issues.
• Please Note: there can be NO smoke, bubble, dry ice or confetti machines of any kind.
• Cigarette, cigar smoking, and vaping are only permitted outdoors; however, not within the cemetery grounds.
• NO cannabis is allowed on the parish property.
• The OLV Banquet Hall cannot be used for any event or activity that is contrary to the practices or teachings on matters of faith and morals, of the Roman Catholic Church as interpreted by the Archbishop of the Archdiocese of Ottawa-Cornwall.

Revised: February 2023